This Notice applies to you if you are a member of Ipswich Triathlon Club (referred to in this Notice as ITC or the Club) and explains when and why we process personal data collected from you or provided to us by third parties, how the data is used, the conditions under which it may be disclosed to others, how it is kept secure and your rights.
ITC takes privacy seriously and we are committed to protecting the data you provide to us.
ITC is a community club which means we are organised on an amateur basis and reliant on volunteers running the club and organising events.
ITC is the data Controller of the personal data you provide to us and determines why and how personal data is processed
ITC’s contact details are set out below.
‘Personal data’ means any information relating to a living individual who can be identified from that data.
An identifiable person is someone who can be identified, directly or indirectly be reference to an identifier such as a name, an identification number, location data, and an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of the person.
A data Controller decides how your personal data is processed and for what purposes.
ITC will receive personal information about you in a number of instances including (but not limited to) when you join the club, when you enter (or volunteers to marshal at) races we organise and on Facebook posts. This may include (but is not limited to)
We use your personal data for the following purposes: –
ITC complies with its legal obligations by
When you joined the club (via Entry Central) you were asked to consent to the Club collecting and using your personal data for the purposes outlined in section 6 above.
ITC may use and process your personal data where it is necessary for us to pursue the Clubs legitimate interests.
ITC has a legitimate interest in processing data so that it can
Personal data will be treated as strictly confidential.
Personal data will only be disclosed to the following:
Other than outlined above ITC will not share your personal data with any third party without your consent
The extent to which data is retained will differ depending on the type of information and the reason it was collected from you.
In the absence of any legal requirement to the contrary, personal data will be retained for a period of 12 months after you have ceased to be a member of the Club.
Unless subject to an exemption under the data protection legislation, you have the following rights with respect to your personal data: –
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights or if you have any queries please contact the Chair whose contact details are on the Clubs website.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF